At Coventine, we are committed to protecting the privacy and security of our clients, candidates, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in compliance with applicable laws, including the General Data Protection Regulation (GDPR) and other relevant data protection regulations.

By using our services or providing your information, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

A. Personal Data (For Candidates & Clients)
Contact Information (Name, Email, Phone, Address)
Professional Details (Resume/CV, Work History, Skills, Education)
Employment Preferences (Job Roles, Salary Expectations, Location)
Government IDs (For background checks, if applicable)
Technical Data (IP Address, Browser Type, Cookies)

B. NonPersonal Data (Website Visitors)
Usage Data (Pages Visited, Time Spent, Click Patterns)
Device Information (OS, Browser, Device Type)
Cookies & Tracking Technologies (See Section 5)

2. How We Use Your Information

We process your data for legitimate business purposes, including:

✅ For Candidates:
Matching your profile with job opportunities
Communicating about job openings & interviews
Conducting background checks (with consent)
Improving our recruitment services

✅ For Clients (Employers):
Providing staffing & recruitment solutions
Shortlisting qualified candidates
Managing payroll & compliance (if applicable)
Enhancing service delivery

✅ For Website Visitors:
Analyzing traffic & user behavior
Improving website functionality
Personalizing user experience

3. Legal Basis for Processing

We rely on the following legal grounds to process your data:
Consent (When you submit your resume or contact us)
Contractual Necessity (For recruitment services)
Legitimate Interest (Improving our services)
Legal Compliance (Tax, employment laws)

4. Data Sharing & Third Parties

We may share your information with:
Employers/Client Companies (For job placements)
Background Verification Agencies (With consent)
Government Authorities (If legally required)
Service Providers (Cloud storage, HR software, analytics)

We ensure all third parties comply with strict confidentiality agreements.

5. Cookies & Tracking Technologies

We use cookies to:
Enhance website performance
Analyze user behavior (Google Analytics)
Remember preferences (e.g., login sessions)

You can disable cookies via browser settings, but some features may not function properly.

6. Data Security & Retention

Encryption & Secure Servers (SSL/TLS for data transfers)
Access Controls (Limited to authorized personnel only)
Retention Period: We retain data only as long as necessary (e.g., for recruitment purposes or legal requirements).

7. Your Rights Under GDPR & Other Laws

You have the right to:
Access, Correct, or Delete your data
Withdraw Consent (Optout of communications)
Request Data Portability (Receive your data in a usable format)
Lodge a Complaint (With a data protection authority)

To exercise these rights, email [Privacy Officer Email] with the subject “Data Privacy Request.”

8. International Data Transfers

If data is transferred outside your country, we ensure compliance with GDPR, CCPA, or other applicable laws through:
Standard Contractual Clauses (SCCs)
Adequacy Decisions (ForApproved Countries)

9. Updates to This Policy

We may update this policy periodically. The latest version will always be posted on our website with the “Last Updated” date.

10. Contact Us

For privacy related inquiries, contact: info@coventine.com

By using our services, you acknowledge that you have read and understood this Privacy Policy.